May 19, 2020

Employees Globally Agree Bad Email Management Creates Risk

software solutions
Email Management
Business software solutions
computer security
Bizclik Editor
2 min
Employees Globally Agree Bad Email Management Creates Risk

 

Oasys Limited, a software product creator, announced their September 2011 Business Behaviour & Email management Project survey results. Surveying 1,237 employees world-wide, Oasys found that 96% of employees believe their companies “face some level of risk associated with poor email management.  Even more, 1 in 5 of those surveyed explained that they think their company actually faces “High Risk.”

“What most companies don’t understand are the costly challenges associated with having a disorganized email system in the event of litigation,” said attorney Joseph Dennis, “In some cases we’ve seen companies fined by regulatory agencies as much as $700,000 for not being able to produce specific emails under very tight timeframes imposed by the courts during the e-discovery process.”

Other results from the survey showed that email account organization is almost detrimental, potentially taking up to two hours of a normal work day where employees are just searching for emails.

Osays Limited expects this issue in email management to become an even larger issue  as volumes of email increase.

“IT departments simply aren’t prepared to handle the exploding volume of data they are seeing and often end up imposing inbox size limits on the individual users, contributing to the problem of misplaced email,” said Alec Milton, CEO of Oasys Software.

 

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Additionally, risky employee behaviour when it comes to email management is estimated by the IDC to cost in between $12 billion to $22 billion for companies.

Oasys believes that, to prevent such issues that IT departments and corporations will have to deal with, companies should invest in email management software. Oasys has created Mail Manager 5.3 to make email easier for companies by allowing users to file, find and share emails in a simple integrated way

“The results of the Business Behavior & Email Management Project demonstrate that companies are in need of a sensible email management system,” said Milton, “By prompting users to file emails as they read and create them, Mail Manager provides a simple way for emails to be structured and accessible by multiple parties in the same folders as other related documents and easily findable when the stakes are high.”

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Jun 18, 2021

Intelliwave SiteSense boosts APTIM material tracking

APTIM
Intelliwave
3 min
Intelliwave Technologies outlines how it provides data and visibility benefits for APTIM

“We’ve been engaged with the APTIM team since early 2019 providing SiteSense, our mobile construction SaaS solution, for their maintenance and construction projects, allowing them to track materials and equipment, and manage inventory.

We have been working with the APTIM team to standardize material tracking processes and procedures, ultimately with the goal of reducing the amount of time  spent looking for materials. Industry studies show that better management of materials can lead to a 16% increase in craft labour productivity.

Everyone knows construction is one of the oldest industries but it’s one of the least tech driven comparatively. About 95% of Engineering and Construction data captured goes unused, 13% of working hours are spent looking for data and around 30% of companies have applications that don’t integrate. 

With APTIM, we’re looking at early risk detection, through predictive analysis and forecasting of material constraints, integrating with the ecosystem of software platforms and reporting on real-time data with a ‘field-first’ focus – through initiatives like the Digital Foreman. The APTIM team has seen great wins in the field, utilising bar-code technology, to check in thousands of material items quickly compared to manual methods.

There are three key areas when it comes to successful Materials Management in the software sector – culture, technology, and vendor engagement.

Given the state of world affairs, access to data needs to be off site via the cloud to support remote working conditions, providing a ‘single source of truth’ accessed by many parties; the tech sector is always growing, so companies need faster and more reliable access to this cloud data; digital supply chain initiatives engage vendors a lot earlier in the process to drive collaboration and to engage with their clients, which gives more assurance as there is more emphasis on automating data capture. 

It’s been a challenging period with the pandemic, particularly for the supply chain. Look what happened in the Suez Canal – things can suddenly impact material costs and availability, and you really have to be more efficient to survive and succeed. Virtual system access can solve some issues and you need to look at data access in a wider net.

Solving problems comes down to better visibility, and proactively solving issues with vendors and enabling construction teams to execute their work. The biggest cause of delays is not being able to provide teams with what they need.

On average 2% of materials are lost or re-ordered, which only factors in the material cost, what is not captured is the duplicated effort of procurement, vendor and shipping costs, all of which have an environmental impact.

As things start to stabilise, APTIM continues to utilize SiteSense to boost efficiencies and solve productivity issues proactively. Integrating with 3D/4D modelling is just the precipice of what we can do. Access to data can help you firm up bids to win work, to make better cost estimates, and AI and ML are the next phase, providing an eco-system of tools.

A key focus for Intelliwave and APTIM is to increase the availability of data, whether it’s creating a data warehouse for visualisations or increasing integrations to provide additional value. We want to move to a more of an enterprise usage phase – up to now it’s been project based – so more people can access data in real time.

 

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