Nitro PDF's Five Ways Digital Documents Save Time
Meetings are a part of the everyday work life. Research firm NFO Worldwide speculates North American workers hold 11 million meetings daily, with average professionals attending 60 meetings a month. Thats clearly a lot of time that can potentially seriously affect the average worker’s productivity.
Nitro PDF Software claims that effectively using digital documents can improve the office dramatically. SlideRocket meanwhile claims that 24 per cent of adults said they’d rather give up sex tonight instead of sit through another PowerPoint. As many people dread meetings and PowerPoint presentations, it’s about time companies explore new ways to relay information.
Nitro PDF software launched its new free Nitro PDF 2.0 Reader this week featuring new important enhancements. Using PDF could be a viable way of spreading company knowledge without wasting people’s time.
Check out the ways Nitro claims PDF’s can help the workplace in everyday situations and see if you agree:
5 Tips to Save Time and Increase Efficiency with Digital Documents
1. Take a signature shortcut and ditch the three P’s – pen, paper, and printer.
Consider the typical workflow every time you receive a document that requires your signature. From purchase orders to HR policies, workers are still subjecting themselves to the inefficient process of printing, signing, scanning, and sending. EchoSign, a leading provider of e-signature solutions, state that switching to digital signatures reduces time spent on the contract signature workflow by up to 500%[i].
Let’s say you sign four documents every week. With a reasonable assumption of 15 minutes to complete the entire paper-based workflow, that’s up tofour hours wasted – every single month. Nitro PDF Reader converts a scanned image of your handwritten signature into a convenient stamp, enabling you to sign and return documents in seconds without even leaving your chair.
2. Bring the meeting into the document – start collaborating electronically with PDF.
February often brings a calendar packed with unnecessary meetings, as workers around the globe rush to catch up after the holiday season. NFO Worldwide’s Meetings in America whitepaper whitepaper states that employees spend 37% of their working day in meetings. Adding insult to injury –39% of respondents admitted to falling asleep in them[ii]!
Digital documents facilitate more efficient collaboration, allowing every participant to review and contribute simultaneously. Add sticky notes, mark-up text, reply to individual comments, and track the entire process from start to finish – from who said what to when they said it.
Nitro PDF Reader provides a full set of collaboration tools to facilitate easy electronic review. Best of all, it’s 100% compatible with other common PDF solutions, so anyone can review and reply to your feedback.
3. Stop re-inventing the wheel – save time and convert PDF back to Word or Excel format for easy reuse.
Stop wasting time recreating tables and retyping text when you need to update or repurpose PDF files. With the New Year well and truly underway, you might have been asked to update that report with the final sales numbers for 2010, or perhaps you just need to remove a key section for a different audience. Either way, PDF is the final-form format of choice for business, and it’s easier to edit and work with than you might have previously thought.
Nitro PDF Professional lets you convert PDF files back to Microsoft Word or Excel format, unlocking the content inside them. Customize and control the process to ensure every element – from tables to images – comes out exactly how you need it.
4. Kill the clutter – turn paper to PDF with OCR and create easily archived, searched, and edited documents.
It doesn’t matter how organized your filing system is. Searching through endless folders and trays in an attempt to locate that purchase order is something most office workers are all-too-familiar with, and retyping a paragraph from that fax you’ve had sitting on your desk for three months takes time. With the ubiquity of efficient scanning technology alongside accurate Optical Character Recognition technology, that clumsy filing cabinet is starting to look more antiquated than ever before.
With Nitro PDF Professional OCR, you can create a digital document archive straight from your scanner that can be easily searched and edited without even leaving your seat.
5. Efficiently gather and submit information electronically using PDF forms.
Whether you’re conducting a company-wide survey or applying for a bank loan, you’ll probably come into contact with a PDF-based form. And, if you happen to be a user of the world’s most ubiquitous PDF viewer, you’re probably familiar with this message: “You cannot save data typed into this form. Please print a copy for your records.” PDF forms used to be painful – not anymore.
Whether it’s an IRS form or your child’s high school permission slip, Nitro PDF Reader allows you to save PDF forms without restriction. You can even fill out static forms (without live fields) using the Type Text tool to add text anywhere on a page you need to.
Nitro PDF Professional enables you to create PDF forms from scratch, making it easy to survey, gather, and track information in one convenient format that almost anyone can open.
Download Nitro PDF Reader, free: http://www.nitroreader.com
Download the free 14-day Nitro PDF Professional trial: http://www.nitropdf.com
How changing your company's software code can prevent bias
Two-third of tech professionals believe organizations aren’t doing enough to address racial inequality. After all, many companies will just hire a DEI consultant, have a few training sessions and call it a day.
Wanting to take a unique yet impactful approach to DEI, Deltek, the leading global provider of software and solutions for project-based businesses, took a look at and removed all exclusive terminology in their software code. By removing terms such as ‘master’ and ‘blacklist’ from company coding, Deltek is working to ensure that diversity and inclusion are woven into every aspect of their organization.
Business Chief North America talks to Lisa Roberts, Senior Director of HR and Leader of Diversity & Inclusion at Deltek to find out more.
Why should businesses today care about removing company bias within their software code?
We know that words can have a profound impact on people and leave a lasting impression. Many of the words that have been used in a technology environment were created many years ago, and today those words can be harmful to our customers and employees. Businesses should use words that will leave a positive impact and help create a more inclusive culture in their organization
What impact can exclusive terms have on employees?
Exclusive terms can have a significant impact on employees. It starts with the words we use in our job postings to describe the responsibilities in the position and of course, we also see this in our software code and other areas of the business. Exclusive terminology can be hurtful, and even make employees feel unwelcome. That can impact a person’s desire to join the team, stay at a company, or ultimately decide to leave. All of these critical actions impact the bottom line to the organization.
Please explain how Deltek has removed bias terminology from its software code
Deltek’s engineering team has removed biased terminology from our products, as well as from our documentation. The terms we focused on first that were easy to identify include blacklist, whitelist, and master/slave relationships in data architecture. We have also made some progress in removing gendered language, such as changing he and she to they in some documentation, as well as heteronormative language. We see this most commonly in pick lists that ask to identify someone as your husband or wife. The work is not done, but we are proud of how far we’ve come with this exercise!
What steps is Deltek taking to ensure biased terminology doesn’t end up in its code in the future?
What we are doing at Deltek, and what other organizations can do, is to put accountability on employees to recognize when this is happening – if you see something, say something! We also listen to feedback our customers give us and have heard their feedback on this topic. Those are both very reactive things of course, but we are also proactive. We have created guidance that identifies words that are more inclusive and also just good practice for communicating in a way that includes and respects others.
What advice would you give to other HR leaders who are looking to enhance DEI efforts within company technology?
My simple advice is to start with what makes sense to your organization and culture. Doing nothing is worse than doing something. And one of the best places to start is by acknowledging this is not just an HR initiative. Every employee owns the success of D&I efforts, and employees want to help the organization be better. For example, removing bias terminology was an action initiated by our Engineering and Product Strategy teams at Deltek, not HR. You can solicit the voices of employees by asking for feedback in engagement surveys, focus groups, and town halls. We hear great recommendations from employees and take those opportunities to improve.